Postems

What is a Postem?

A Postem is a short message that is attached to any entry in the FreeBMD database. The purpose of a Postem is to allow those searching the database to leave information about an entry, for example to leave additional details about the event. Postems are only for communication between those searching the database; in particular, no-one in the FreeBMD project will be reading the Postems so it is pointless putting comments or questions for the project in a Postem.

How do I view a Postem?

When an entry has one or more Postems associated with it, the symbol Postem

will appear beside the entry. Click on this symbol or on the Info button to bring up the information about the entry which will include the Postem or Postems associated with the entry.

How do I leave a Postem?

Click on the Info button next to the entry and when the information is displayed click on the Add a postem link. This will take you to a page which will allow you to type in your Postem. Please make sure you have the Postem correct before you click on the Create button because once you have created the Postem it cannot be cancelled or changed.

What is a Postem used for?

There are no restrictions on the uses of Postems (other than compliance with the Terms and Conditions) but they are typically used for the following:

Giving a correction to the information. Note that this can be used to include corrections that cannot be submitted as a correction to the database, for example where the entry in the index is in error.
Giving addition information about an entry, for example giving the spouse name (where this is not in the index) or information from a certificate.
Indicating that you are researching a surname and inviting others to contact you. In this case you need to leave your contact email address although you should be aware that there is a remote possibility that this could be "harvested" for spam (unsolicited emails).

Can I search Postems?

Yes. If you go to the Postem page you can search the Postems that have been left. You can do such searches on the following criteria:

Created: The dates between which a Postem was left. Leaving Start date blank shows from the earliest Postem and leaving End date blank shows up to the latest postem. When you first open the page Postems left during the last week are shown.
Information contains: Search on the data in the Information column, that is the text of the Postem. This search will find the search string anywhere in the Information and is case insensitive.
Source contains: Search on the data in the Source column, that is the information about who left the Postem (often only an IP address). This search will find the search string anywhere in the Source and is case insensitive.
Record contains: Search on the data in the Record column, that is the text of the entry the Postem refers to. This search will find the search string anywhere in the Record and is case insensitive. Note that the Event, Year, Quarter (shown in the Record column) is not part of the record and must not be included in the search criterion. If a field (e.g. the district) contains a comma it must be enclosed in quotes; otherwise the characters must match exactly (i.e. including spaces but excluding case).
Event: Click on the event (Births, Marriages or Deaths) to see only Postems that refer to that event. To see Postems that refer to more than one event hold down the Control key when clicking on the second and third events.
Quarters: Select a quarter and enter a year for the start and end dates of entries you wish to see Postems for. Leaving the first year blank shows from the earliest entry and leaving the second year blank shows up to the latest entry.
Show unlinked only: We say that a Postem is unlinked if the content of the entry has changed and we can no longer link the Postem to the entry. Such Postems are shown in red. Checking this box shows only Postems that are unlinked. (This facility is mainly of use for administration purposes.)

Click on the Find button to search according to the criteria specified.

What can a Postem contain?

You can put whatever you like in a Postem, provided it conforms to the Terms and Conditions below but you need to be aware that there is a limit of 250 characters on the size of a Postem. You will be warned if you try to create a Postem greater than this and you will be given the opportunity to change it. Please be as a precise and to the point as possible.

How can I correct a Postem?

Basically you can't - the only thing you can do is to leave another Postem that corrects the previous one. The best thing to do is to make sure that the Postem is correct before you click on the Create button.

Terms and Conditions

When leaving a Postem you accept the following Terms and Conditions

The FreeBMD project accepts no responsibility for the content of any Postem
Postems must be decent
Postems must not be used to comment on the person referred to in the entry
Postems must not be used to comment on the transcription or the transcriber
Postems must not be used for commercial purposes

Changes in entries

Postems are linked to an entry through the content of that entry. If the entry changes, because it has been corrected, for example, any Postems that have been left for that entry will no longer be linked to it. We will attempt to re-link any such "orphaned" Postems but this may take some time.

Errors

The following errors may be reported:

Postem duplicates existing Postem: The Postem submitted exactly duplicates a Postem that has already been submitted. This may be caused by re-submitting a Postem because it has not appeared in the search results; there is a delay between submitting a Postem and the Postem appearing attached to an entry.
Not enough spaces or newlines in Postem: In order that Postems can be correctly displayed it is important that the system can insert new lines at word breaks (spaces or newlines) but there are insufficient such word breaks in the Postem submitted to permit this. Spaces or newlines need to be inserted into the Postem text in accordance with normal English language conventions. In particular, you cannot maximise your usage of the 250 character limit by leaving out all spaces.

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