Co-ordinators may wish to check the first few files from new transcribers for "silly" errors
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Stage 2 - Sense Checking
This stage will normally be carried out by the same syndicate that completed stage 1
The syndicate co-ordinator (or assistant) will make use of the tools
supplied, or other means, to identify suspect entries. Suspect entries will be advised to the
original transcriber for rectification.
A detailed procedural guide to performing this stage, including the use of the various tools is being written
Syndicate co-ordinators may use other methods, and are encouraged to do so.
Syndicate co-ordinators are encouraged to document and share their checking procedures.
For the avoidance of doubt, whilst double keying by a single syndicate may form part of the
error checking procedures for a syndicate, such double keying will not remove
the need for a later independent double keying of the data.
Stage 3 - Double Transcription
Each quarter and event will be allocated, by the central co-ordinator, to a different syndicate
for double transcription
The syndicate co-ordinator will proceed with the transcription as described in stage 1.
No attempt will be made to reconcile the double keying with the first pass
Syndicate co-ordinators should strongly advise transcribers not to look at the first transcription
whilst completing their second transcription.
Stage 4 - Resolution
Each quarter and event will be allocated, by the central co-ordinator, to a resolution team.
The resolution team will consist of at least three people not connected to either of the
Two members of the resolution team will independently consider each doubtful or non-matching
entry and reach a verdict on the correct answer.
The two reconciliation attempts will be passed to the resolution team leader for action.
Where the two resolutions match, they will be applied
Where the two resolutions do not match, the resolution team leader shall choose, either to accept one,
or to pass the case forward to stage 5
Resolution teams will be selected based upon experience by the project leadership.
Prospective members of resolution teams may be required to take a short test of their abilities in this area.
Stage 5 - Completion
Once a quarter has been through all previous stages, the central co-ordinator will notify the Central Resolution Team
The Central Resolution Team will jointly consider;
All entries that have failed to be resolved at an earlier stage
A sample of entries previously resolved
The overall accuracy of the quarter
The Central Resolution Team will apply such changes to the data as are required to implement
its view of the correct version of difficult transcriptions
In exceptional cases, where the error rate is very high, the Central Resolution Team may require
a third keying and second resolution
The Central Resolution Team will certify the quarter complete, and state its opinion as to the
The Central Resolution Team consists of the project leaders, together with additional volunteers that
have been appointed by the project leadership.